Learn the tools of Microsoft Words

Learn the tools of Microsoft Words


In File Menu


New : To create a new blank word document page


Save As : To save document in your Convenient Folder location and to change or give name to your document


Page Setup :

 Margin : To set margin of your document left, right, top, bottom (top :1, Bottom :1, Left : 1.25, Right : 1.25 is the standard size)


Orientation : chose paper setting as Portrait or Landscape for single page or multiple pages




Paper : To choose your paper size : A4/ A3 etc (A4 is standard size and its wide :8.27, Height 11.69) you can apply to hole document or this point forward to use after certain page


Layout : To choose the size of your header and footer if you want to put header and footer to your document. You can apply to whole document or this point forward to use after certain page or can use different odd and even page or different first page as your choice



Print Preview : to see how your document is going to be after print or press Alt+F+V


Print : to print the document (ctrl +P)



In Edit Menu

Undo : to go back 1step what you have save or done before (Ctrl +Z)



Repeat : to repeat (ctrl +Y)


Cut : Select the word or picture you want to cut it or to paste in different location and press right mouse and press cut or ctrl + x


Copy : Select the word or picture you want to paste same in different location and press right mouse or ctrl +C  to copy


Paste : After copy or Ctrl+C to paste it right click the mouse and press paste or Ctrl +V


Select All : to select the whole document drag the mouse to top to bottom or reverse or simple press Ctrl +A


Find : if you want to find some word in your whole document then go to edit menu and press find or Ctrl +F and press find next to find more


Replace : If you want to find some words and change it eg (is to change are) then go to find click to replace, type find what and type replace with and click replace/replace all/ find next are your requirement.


 Go To : If you want to jump to certain page (eg 25 page out of 100 page) then simply type page 25 and you can go directly to page 25

similarly you can go to page/selection/line/book mark/ footnote/header as your requirement.

How to edit your documents

In Edit Menu

Undo : to go back 1 step what you have save or done before (Ctrl +Z)
Repeat : to repeat (ctrl +Y)

Cut : Select the word or picture you want to cut it or to paste in different location and press right mouse and press cut or ctrl + x

Copy : Select the word or picture you want to paste same in different location and press right mouse or ctrl +C to copy


Paste : After copy or Ctrl+C to paste it right click the mouse and press paste or Ctrl +V

Select All : to select the whole document drag the mouse to top to bottom or reverse or simple press Ctrl +A

Find : if you want to find some word in your whole document then go to edit menu and press find or Ctrl +F and press find next to find more
If you want to find some words and change it eg (is to change are) then go to find click to replace, type find what and type replace with and click replace/replace all/ find next are your requirement.


Go To : If you want to jump to certain page (eg 25 page out of 100 page) then simply type page 25 and you can go directly to page 25

similarly you can go to page/selection/line/book mark/ footnote/header as your requirement.

view your document in different look as Normal/Web Layout/Print layout

In View Menu


In this menu you can view your document in different look as Normal/Web Layout/Print layout


Tool Bar : To view different tool options of tool bar you can click in to tool bar after clicking option (eg : Standard/Formatting/ Drawing/ Pictures) that tools will be available or you can see it in top of your page. or go to customize and click menu you want to see in top bar.


Commands : to add a command to a toolbar select a category or option you are viewing in this menu and drag the command out of this dialogue box to toolbar

Ruler : There is ruler in top and left of the word document to view the ruler click tick mark or remove tick mark not to view ruler.

Header and Footer : If you want to put header on the top of your document of footer to the bottom of your document then press header and footer option from view menu.

Zoom : You can view your document in different view option 75 % to 200% and other zoom option like whole page and many pages.

Full Screen : you can view your document full screen

How to work with different tools in insert menu

In Insert Menu

Break : You can add page break/ column break or section break etc option from this tool.

Page Number : In this option you can give page numbers to your document you have to fix position as top or bottom of page and fix alignment like left/right/center.

Inside Page Number Formant : Press format to choose the page number format as 1,2,3,4 or a,b,c,d, or i, ii, iii, iv etc. Continue from "previous page" or "start at" to choose number as your option e.g. (if you want to start page number from 25) click on "start at" and give number of your demand.

Symbol : If you want to add some symbols to your document which is not available in your keyboard or in fonts then you can choose some symbols or special characters from this option. Select the symbols and press "Insert".

Comments :

If you want to give special comment to the specific word or letter than you can choose this (option)it will view in right corner

Reference : If you want to add foot note/caption/cross-reference/index and tables then you can choose this option

Footnote : If you want to add some foot note to your document then choose this option

Picture : In this option you can add different pictures from clipart or from file source

Clip art : If you want to add some clip art pictures to your document which is already save by Microsoft word program then option will appear in the right site of your document then you can choose search for eg (type house) search in all collection then it will show some pictures choose your favorite and click on that picture and you will get it to your document.

Edit picture : Right click from your mouse to that picture the you can see show picture tool bar.

From the below Picture tools you can change colors of your pictures from gray scale to washout option and you can increase or decrease the contras and brightness of your pictures.

You also can crop the pictures removing unwanted parts of pictures Also can make warp to in line text/square/tight/behind text and in front text to selected pictures

Text Box : If you want to put some words in horizontal and vertical position then this tool is used. After that drag the box to your convenient place.

Font:, Character spacing, Text Effects, Paragraph, Bullet and Numbering, Boarder and Shading, Column

In Format Menu

Font: In this option you can choose different types and sizes of fonts in Bold/Italic/Regular format for your document. From this tool you also can choose different colors to your text in simple or underline style.

There are different Effects options to use as your demand click on the box you want to use

Character spacing : In this option you can choose different character spacing for your document in different scale (eg. "AUTO " in 250%) and in Normal/Expanded and Condensed (eg : AUTO/AUTO/AUTO ) in Normal/Raised/Lower Position. (eg : Auto/Auto/Auto)

Text Effects: From this option you can give different Animation Shades to your Texts (eg : Blinking, Las vegas, Marching Black etc)

Paragraph : Paragraph tools is use to give different indents and spacing in your word document.

a) In general : To set Alignment left/right/centered/justified etc

b) outline level : body text/level 1-10 etc

c) Indentation : To set specific Space as required to left/right indent.

d) Special : To set None/Hanging/First line by 0 to 22"

e) Spacing : To set Before and After Spacing to paragraph

f) Line Spacing : To set single/1.5/Double/At least/ Exactly/Multiple at your choice

g) Preview : you can make preview what changes had effected to the paragraph of your document after selecting different options in this tools

h) Tabs : Tab setting is that point from where you want to start to write normally default tab is set between 0.5"

(eg : Tab Space Dear sir ) you can see tab key in your key board

Bullet and Numbering :

Bullet and Numbering : Bullet and numbering is used to put some bullets points to your document in front as you can seen in picture below from this tool you also can set numbering automatically (eg a,b,c,d. or 1,2,3,4 or i, ii, iii, iv) some examples are given below :

* asdfa
* adfadf

Ø dfadf
Ø wsasdf
Ø asdfaf

a) adfadf
b) adfadf
c) werwe

Boarder and Shading : From this tool you can give different boarder and shading to your document, Paragraph and Full Page boarder. You also can set background or box type boarder to your text documents

a) Border : from this tool you can set borders to your text with none/box/shadow/3-d custom type borders to your paragraph

b) Page Border : from this option you can set different page boarder to set your document

c) Style : from this option you can set different type and width of line borders in different color and size.

d) Shading : from this option you can give different color shading to your paragraph (eg : color shading color shading color shading color shading)

Column : From this option you can set your paragraph to different and equal column as your requirement

Column Column Column Column Column Column Column Column

Column Column Column Column Column Column Column Column

Column Column Column Column Column Column Column Column

Column Column Column Column Column Column Column Column

Text Direction : You can set different text direction by this tools start from this section/this point or to whole document.

Change Case : You have type you document in lower case (small letter) and you want to change it to upper case (CAPITAL LETTERS) then this tools will help you to change. There are different change case options such as sentence case, lower case, upper case, title case, toggle case, half width, full with etc.

In Tools Menu, Spelling and Grammar, Word Count , Option

In Tools Menu

Spelling and Grammar: If you are in dough that there is spelling or grammatical mistake in your document then this tool will help you. You can check each and every word and sentence if it is wrong. Tools gives you Suggestion of that word if you want to change select the word and click on "change" or "change all".

Word Count : This is the tool that checks and counts how many words/paragraphs/lines and pages etc you have use in certain documents.

Option : In this tools you can set different tool options as if you want to give password to your document for your safety then choose "option" from tools menu and go to security and give your secure password it will ask two times to set your password and your document will fully secured with password no one can open it with our your permission.

Draw Table, Insert Table, Delete, Table Auto Format, Convert, Sort

In Table Menu

Draw Table : by this tool you can make tables to your documents

Insert Table : by this option you can insert tables as your requirement set the number of columns and rows

Delete : from this option you can delete the column/ row/ and cells of table

Table Auto Format : In this tools you can choose different models of table format as it given in different styles.

Convert : You can convert tables to text and text to table by this option

Sort : To sort table in ascending and descending format

In windows Menu

In windows Menu

This is tool to set New window and Arrange all. From this tools you also can use split option.

Help : If you are confuse and want some help to use Microsoft word in different aspect this tool will guide you.

Tools Icons and Its Uses

How to insert Watermark Background In your word documents

How to insert Watermark Background In your word documents

To insert watermark background of picture or text
1) Go to format menu
2) choose background and click on Printed watermark option
3) Then dialogue box will appear
4) Choose Picture watermark or Text watermark as your choice
5) To insert picture click on select picture then browse the picture from your computer
6) Choose the scale of picture to fill the hole page or selected ration needed
7) click on tick mark to make washout or deem background and remove tick mark to make bright back ground
8) To insert text watermarks
9) Click on text watermark option
10) Type or choose text from text box
11) Choose fonts
12) Choose the size of fonts
13) Choose the color of text you want to use for
14) choose layout as Diagonal and horizontal as your choice
15) click on apply